Administrative Coordinator (m/f/d) Tubulis ADC Innovation Center (Martinsried, Germany)
Gilead Sciences · Munich, Germany
Corporate & BusinessFull-timeCompany career page
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Role summary
Administrative Coordinator role supporting the Vice President of Research at Gilead's Tubulis ADC Innovation Center in Martinsried, Germany. Responsibilities include executive support, calendar and travel management, site operations coordination, and event planning across a complex international organization.
What they're looking for
- At least three years of administrative, coordination, or office operations experience
- Fluent in German and English, both written and verbal
- Advanced proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams)
- Strong organizational skills with ability to manage multiple priorities and stakeholders
- Excellent proofreading and editing skills for technical and scientific documents
- Experience in biotechnology, pharmaceutical, or scientific research environment preferred
What you'll be doing
- Manage calendars, travel arrangements, expenses, and commitments for Vice President of Research
- Organize and coordinate internal, cross-functional, and external meetings across time zones
- Prepare correspondence, reports, presentations, and business documents with accuracy and consistency
- Support site onboarding, office operations, facilities management, and vendor coordination
- Gather, track, and reconcile complex data from multiple sources; coordinate site events and logistics
Privacy & handoff
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