Medical Admin Assistant
ICON · Warsaw, Poland +2 more
Clinical OperationsFull-timeCompany career page
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Role summary
Medical Admin Assistant position supporting clinical trial operations across Eastern European locations. Provides administrative and executive support to medical teams, managing documentation, scheduling, and regulatory coordination to facilitate clinical research activities.
What they're looking for
- High school diploma or equivalent; administration certifications a plus
- Proven administrative experience in medical or clinical environment
- Strong organizational and multitasking abilities with attention to detail
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite and office software
What you'll be doing
- Organize and coordinate medical team meetings and departmental activities
- Manage medical documentation, records maintenance, and filing systems
- Facilitate communication and information sharing between medical team and stakeholders
- Support preparation and submission of regulatory documentation
- Schedule appointments, manage calendars, and arrange travel for medical staff
Privacy & handoff
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